Accounting Software Package for Australian Business

Accounts software that does more than just crunch the numbers? Jim2^® Business Engine has you covered.

Jim2^® Business Engine is more than just an accounting software package...  its accounting capabilities still stand out from the crowd! Live General Ledger, FIFO Stock Control, superior Accounts Receivables/Payables, and exceptional GST reporting are just some of the features that make looking after your books simple.top

Live General Ledger

• Header Account with up to 5 detail accounts below to show subtotals
• With one of the best financial engines available in today's market, Jim2^® includes a right-click, drill down to the actual source document that created the balance you see
• The General Ledger window listing all General Ledger Accounts, their position within the Chart of Accounts structure and their current live balance.
• Separate Account Enquiry for single General Ledger Account information
• The Transaction Journal allows you to view these transactions sorted by specific criteria such as Document Date, Transaction Date and even by the Document (numbered) itself.

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Accounts Receivable

Debtors within Jim2^® allow you to maintain a constant real-time balance on each of your customers' accounts, showing any outstanding invoices, prepayments and credit amounts. This information is accessed using the Debtors List, as well as by hyperlinks on the Job form, at the point of invoicing via the 'payment details' tab, and of course via their CardFile code. Each transaction is easily viewed/edited within the Debtors Form window.

 

Jim2^® includes the option to set individual customer’s Debtor Statements to Print, Fax, Email or ‘Don’t Send’. Automated Statement runs, especially via email, will save you valuable time and resources.

 

From Jim2^® Debtors and the interaction of other Customer information, accurate and relevant reports (like the Detailed Aged Analysis Report in Debtors) can be produced.

 

Jim2^® Debtors is divided into the following specific information areas that will give you a complete detailed record of:

• The Debtors List – giving you the option to select one, or a specific group of Debtors, using criteria shown
• Individual Customer record and their summarised Debtors position via the Debtors Form
• The outstanding transactions via the Debtors Allocate Payments Grid
• The Customers Payment history via the Payments Tab

If you are using BPay, and have BPay set in options, you will see the customer's BPay number in the Debtors list. You can also quickly find the customer by the BPay number, by using the BPay filter in the Debtors List header.

 

There is a facility for importing or bulk entry of debtors payments and you can select multiple credits to apply to one or more invoices. The credits are allocated in the following way:

• By related invoice if not fully paid
• By amount – same total amount of credit and Invoice
• FIFO when neither of the above applies
  

NOTE: When applying multiple credits you cannot select which Invoices to apply the credits to. You have to apply them manually if you want to make that type of selection.

Debtors ‘remembers’ the details of the last payment you have made. This makes it much easier when adding multiple payments with the same details: Payment Method, Bank Account, Payment Date etc. The ‘remember’ details are highlighted in red if different from the default. You can also right click on a Payment to view its transaction details
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Accounts Payable

Creditors within Jim2^® allow you to maintain a constant real-time balance on each of your Vendor's accounts, showing any outstanding purchases, prepayments and credit amounts. This information is accessed using the Creditors List, as well as by hyperlinks on the Purchase form, at the point of Finishing the PO via the 'Purchase Order Details' screen, and of course via their CardFile code. Each transaction is easily viewed/edited within the Creditors Form window.

 

From Jim2^® Creditors and the interaction of other Vendor information, accurate and relevant reports (like the Detailed Aged Analysis Report in Creditors) can be produced. Jim2^® includes the option to export a session of vendor payments and create an ABA File suited for direct electronic transmission to your bank.

 

Jim2^® Creditors is divided into the following specific information areas that will give you a complete detailed record of:

• The Creditors List – giving you the option to select one or a specific group of Creditors using criteria shown
• Individual Vendor record and their summarised Creditors position via the Creditors Form
• The outstanding transactions via the Creditors Allocate Payments Grid
• The Vendors Payment history via the Payments Tab

You can select multiple credits to apply to one or more Purchases. The credits are allocated in the following way:

• By related Purchase if not fully paid
• By amount – same total amount of credit and purchase
• FIFO when neither of the above applies

NOTE: When applying multiple credits you cannot select which Purchases to apply the credits to. You have to apply them manually if you want to make that type of selection.
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Purchase Orders

• Powerful ‘Auto Create PO’ function ensures 100% accuracy and provides for Just In Time stock control.
• Link inventory (at a line level) directly from Purchase Order to the selling Job. This can include the purchase of sub-contractor charges to ensure you capture all costs in a project.
• You can specify at a PO level how to split included/invoiced freight over the stock purchased – by value, by weight or by quantity – to effect ‘cost of goods’ for profit reporting.
• Purchases can be 'received' into stock-on-hand count and sold, then 'finished' on receipt of vendor invoice. Jim2^® will calculate an estimate COGS on receipt of stock for profit reporting, and automatically journal the adjusted profit calculation when the purchase cost is finalised.
• Purchase orders support central billing with the ability to select a different ‘Vendor’ and ‘From’.
• Purchase directly into your specified Stock Locations.
• Link separate Expense Orders (duty, freight) directly to a Purchase Order to effect ‘cost of goods’ Automated ‘back order’ function and ‘create similar’ to speed Purchase Order processing. Use ‘minimum quantity on hand’ and ‘minimum re-order quantity’ options on popular inventory to maintain stocked quantities.
• Consignment Stock – Consign Buy Auto Add. Jim2^® v3.2 introduces a new feature to automatically add consignment stock to a Consign Buy Purchase Order.
  
• Purchase Orders Multi-stock Select is now available on Purchase Orders.

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Electronic Payment Processing

If you use Online Banking and are able to import an Australian Bankers Association (.ABA) file into your Online Banking Program, you will love the Electronic Payments Feature. You simply pay your Creditors or ‘Write a Cheque’ using Payment By = Electronic Payments, and at the end of the day you can create a Bank File and export the file from Jim2^®, to be imported and processed via your Online Banking Program.

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Sales Register

The Sales Register now includes Debtors Purchase Orders.

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Comprehensive GST Reporting

• Jim2^® includes one of the most comprehensive and easy to use GST reporting functionality available in the market.
  
• The GST Session creates both summarised (BAS compatible) and detailed reports on all transactions recorded or reversed during your specified reporting period.
• The function of the GST Session (Cash or Accrual) is to help you select the transactions you should report, then calculate your liability to match those selections.
• You literally 'reconcile' your transactions. Selected transactions will then be calculated and added to your GST Summary Calculation Sheet, and you would use this information to complete your BAS report.
• By selecting transactions in a session and saving that session, they will NOT appear in any other GST session (because they have been reported).
• Back-dating, forward dating, reverse and re-doing of documents (invoices/purchases/journals and cheques) is correctly addressed in the GST session
• Choose to automatically select ALL transactions (Sales, Purchases, PAYG) found for the given period in one hit, or choose to review each transaction type separately.
• Further to this, you can choose to 'unselect' specific Sales, Purchases or PAYG transactions. Unselected transactions will NOT be used in the Summary Calculation Worksheet, and would move to the next BAS Session. This 'select' or 'unselect' of transactions will help smooth out your GST Adjustment entries.
• GST Reporting now handles the new NZ GST charges.
• Deferred GST reports to 7A in the GST Calculation Worksheet Report.
  

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Invoicing

Features of invoicing are:

• Apply multiple payments of the same type at the same time
• Kick Till (opening the till) can now be based on payment type
• Invoice Layouts – envelope folding, EFTPOS details, Machine details
• Shows which till you are connected to
• Kick Till drawer based on payment type
• Batch Invoice by Cust Ref#
• Cancel batch Invoicing
• Auto send batch Invoicing emails
• Payment details ‘report region’
• Allow invoicing when customer is on auto credit hold security setting
• Force entering of amount when payment by Cash

Apply multiple payments of the same type at the same time
As part of the EFTPOS integration the actual payment processing needs to occur whilst in the invoicing form. You can apply multiple payments of the same type when applying payments. This allows, for example, in the case of a $1200 sale, the customer to put $1000 on one VISA card, and $200 on another.

Cash payments are handled slightly differently due to cash rounding, and so only one cash payment is allowed.

What Till am I connected to?
The Invoicing form clearly displays what Till the workstation is connected to in the upper left hand corner.

Kick Drawer based on Payment Type
Individual Payment Types can be defined as ‘Open Till’. The opening of the Till Drawer is based on what payments have been applied at point of Invoicing. If any Payment Type has been applied that is marked as ‘Open Till’, the till drawer will open. Typically this would only be the ‘Cash’ payment type, but you also may wish to flag ‘Cheque’ as Open Till’, if you put cheques in the till drawer.

Batch Invoicing
You can invoice multiple Jobs from a Job list for multiple customers at the same time. Simply bring up a list of Jobs marked READY to invoice and click the Invoice icon. The Batch Invoicing screen will then appear and allow you to select which customers you wish to Invoice. Clicking the Invoice button will then generate a separate Invoice for each Customer selected. If you have specified a single customer in your Job list the Batch Invoicing process will be bypassed as per a normal multi-job invoice. Batch Invoicing now allows selection of the Invoice date for the entire batch.

Auto Send Batch Invoicing email
This allows you to select if you wish to automatically send the Invoice via email when batch invoicing.

Invoice Layouts
All Invoice related reports have been designed to allow for:

• Alignment of Name and Address for windowed envelopes.
• Display of Payment details, including EFTPOS details on Invoice summary.

Invoice Payment Details ‘report region’
Invoice Payment Details are ‘embedded’ into Invoice reports, much like a Company Logo, and appears at the bottom of the invoice if there are any credits applied. If it is an EFTPOS related payment type, the EFTPOS receipt is in the payments comments section.

An Invoice’s Order# (Customer Ref), Ship Attn, Ship Via and Ship Ref# will carry through to the Dispatch Session. For an Invoice/Job to be in the Dispatch list it needs to be:

• Invoiced
• Not previously dispatched
• Using a Dispatch Ship Via (as defined in Setups)
• Either ‘Depleting’ or ‘Special’ stock and/or have Carton Value greater than Zero

• Allow returns from multiple Invoices on the one RFC
• Allow returns with no Invoice number
• Strict Return option

• Allow returns from multiple Invoices on the one RTV

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